This page contains a comprehensive and simple guide to our use of any personal data as part of the 2021-22 Pay and Progression of Women of Colour Project. 

The Pay and Progression of Women of Colour Project is a collaboration between the Fawcett Society and Runnymede Trust. 

The project involves research components (focus groups, interviews and engagement events) run by both Fawcett Society and the Runnymede Trust. The Fawcett Society is the data controller and a data processor for the research component. Runnymede will be a data processor in relation to focus group and interview data. 

To see the Fawcett Society’s full privacy policy, please click here. To see the Runnymede Trust’s full privacy policy, please click here.

Table of contents

  1. Legal Basis 
  2. Your Rights 
  3. Who We Work With & How We Store Your Data 
  4. Data Retention 
  5. Extra Consent for Publishing De-Anonymised Data 
  6. Communications 
  7. Using Your Rights & Contacting Us 

1. Legal Basis 

We will be processing any data you provide to us as part of the focus groups, interviews, surveys and engagement events on the basis of your consent only. 

2. Your rights

For any data you submit as part of these research activities, you have the right to: 

  • be informed about how we process your data: this privacy policy, as well as the privacy notice on the survey itself are means to this end; 
  • withdraw your consent: we will as a result exclude all data you submitted to us as part of surveys, focus groups or interviews from the research project. 
  • access the data we hold about you: we will provide any data you submitted to us, and any personal data we derive about you from other aspects of this research project, within 30 days;
  • have incorrect or out of date data about you corrected: before completion of the project we will correct any personal data; 
  • The right to have your personal data deleted upon request: if you withdraw your consent we will delete all personal data you provided to us in surveys, interviews and focus groups (though we may use data that is already publicly available as part of this research); 
  • lodge a complaint with the Information Commissioner's Office if you feel we have broken any of your rights (you can do so at; 

We will halt processing of your personal data, whilst we are working to resolve any queries related to the above rights. This is your right to restrict processing of your personal data. 

3. Who we work with & how we store your data

For the focus groups and interviews the Fawcett Society and the Runnymede Trust will collect personal data. We will retain this personal data as part of our role in the project for 2 years/ until the end of the project. We will work with a small number of independent researchers, working on a freelance basis to conduct and analyse data from some of the focus groups. 

No personal data collected as part of the above component will be given to any other organisation, though the Fawcett Society and Runnymede Trust do use designated data processors to carry out data processing on its behalf: 

  • We will be using a transcription service to transcribe focus group and interview data. All personal contact details will be removed. They will work according to agreed, written procedures to protect the integrity of the data in line with this policy. 

  • We use Office 365, as well as a personal file server in combination with password protected files to store data associated with this project. Passwords for accessing the data will be strong and managed through a password manager.

  • We work with Smart Survey to collect data for this research proposal. Smart Survey collects and stores data for us as supplied by participants to our surveys. They only store the data to fulfil their agreement with us as the account holder. You can read their privacy policy at 

Only Fawcett staff and individuals directly working on this project will have access to data in unencrypted form. Any data that is shared between the Fawcett Society and the Runnymede Trust will be shared using a secure data sharing system. 

None of the personal data that is part of this project will be passed on to other 3rd parties.  

4. Data retention 

We retain your personal data as long as is necessary to complete this specific research project. This means that we do not retain any personal data if we have no reason to do so. If you would like us to actively delete your personal data even if it still required for project aims, then you can use your right to erasure. 

We will publish anonymous results in the finished reports. We will, once the project is completed, delete all original personal data. 

5. Extra consent for publishing de-anonymised data 

We may wish to publish identifiable data about you as a participant, for example as a case study, but will only do so after having obtained your specific consent for this. 

6. Communications

We will only contact you either because you have given us explicit consent to do so, or because contacting you is necessary for the purposes of focus groups and interviews or for the purpose of safeguarding.  

7. Using your rights & contacting us 

If you have any queries about this statement, or if you would like to discuss any of the personal data you have provided us with, please contact us by email at: [email protected] 

Alternatively, you can write to us at: 
The Fawcett Society 
Unit 222, Southbank House, 
Black Prince Road, 
London SE1 7SJ